Work With Us

Operations Coordinator

 

Quivira Coalition is a Santa Fe-based nonprofit that builds resilience on working lands. We foster ecological, economic, and social health through education, innovation, and collaboration. We aim to shift current agricultural and land stewardship practices in ways that produce good food, support meaningful livelihoods in rural places, sustain biodiversity, and remedy the impacts of climate change. We conduct this work through agricultural apprenticeships, land and water restoration, and farmer- and rancher-led knowledge exchange. Knowing that it is critical to the success of our work, Quivira is committed to racial equity and inclusion, and we aspire to build and support a diverse staff team and community, including groups that are traditionally underrepresented among conservation and agriculture.

Quivira is hiring an operations coordinator to work at the Santa Fe office who contributes to organizational operations and office management. This person will organize, oversee, and coordinate office space use. They will also contribute to operations activities such as corporate, financial, human resources, technology and tenant management, as well as office and virtual workplace administrative support. In order to ensure organizational effectiveness, efficiency and support, this person will support the operations director, executive director, and board of directors in administrative matters. The operations coordinator will support Quivira staff and board of directors to maintain records and procedures to ensure the health of the organization and nonprofit status compliance. This person will work closely with the executive director and will be supervised by the operations director.

We’re looking for someone who thrives in collaborative environments but who can also work independently. This person should enjoy organizing and systems while also being adaptive and flexible. They should have solid skills with email and calendaring software with the desire to expand their knowledge and skills in these and other software (time tracking, project management, internal communications, contact management, etc.). This person should also be dedicated to equity, inclusion, and access in all of their work.

This full time (35-40 hours per week) position is based out of Quivira’s Santa Fe office, with some remote work possible; it will require some travel. The position does require presence at the Quivira offices at least two days a week. 

 

Specific duties and responsibilities include:

 

Quivira office space and equipment management – 45%

  • Regularly schedule and perform light cleaning in the office, do the office laundry, and coordinate with outside vendor for regular heavy cleaning
  • Field incoming phone inquiries and assign to staff and collect and manage correspondence (e-mail, letters, packages etc.
  • Support maintenance and documentation of IT equipment and needs. 
  • Maintain office supplies and office equipment and implement supply management system 
  • Maintain, inventory, and oversee use of shared tools and equipment that Quivira uses for workshops and also lends to other building tenants and sister organizations for field work
  • Assist with physical archive
  • Schedule annual building inspections (fire extinguishers, roof, etc.)
  • Work with the operations director and executive director to develop a coworking model to provide work space for Quivira staff, but optimizes space use by renting desk space in a comfortable and collaborative work environment to others who are working in conservation or agriculture.

 

Financial, corporation, and business admin – 30%

  • Manage and fulfill sales of Quivira publications or other goods
  • Coordinate with communications director and executive director on reprinting of publications
  • Support filing, calendar, and maintenance of annual licenses and documentation
  • Support operations manager and director in updating changes in time keeping and accounting software
  • Manage and create tax exempt certificates as requested
  • Support enrollment, changes, and removal of employees from various benefits in a timely fashion and maintain documentation
  • Support personnel documentation file management

 

Property management – 10%

  • Maintains requests and documentation for use of Red Canyon property with executive director’s oversight
  • Maintain building tenant files
  • Manage and respond to in timely manner request for use of Q6 apartment
  • Monitor and assign tennant requests

 

Executive leadership support – 10%

  • Monitor executive director’s email for time sensitive and high priority items needing timely attention
  • Maintain executive director’s calendar and schedule
  • Collect and enter executive director’s expenses into time tracking software
  • Support executive director and board president in setting the yearly schedule of board meetings
  • Collect and maintain all board of directors required documents such as annual conflict of interest statements, board commitments, etc.

 

Other – 5%

  • Contribute to other activities and special projects as assigned by the operations director or executive director
  • Participate in staff meetings, working groups, strategic planning, retreats and other required all staff activities
  • Support and contribute to the operations team structures and culture
  • Contribute to annual conference registration preparation and other conference activities as needed

 

Qualifications/experience:

We recognize and value the many ways to learn, grow, and succeed professionally, and acknowledge that individuals acquire skills, knowledge and perspectives through diverse educational, professional, personal, and volunteer experiences. We take all relevant experiences into account when reviewing applications and ask that you share with us your unique strengths and experiences that you will bring to Quivira and to your work as the operations coordinator.

 

Required qualifications:

  • Sense of humor, flexibility, willingness to do what needs to get done
  • Ability to work independently, prioritize, be flexible and meet team needs in a timely manner
  • Experience with G Suite (gmail, drive, calendar, etc.) or similar software
  • Excellent written, oral, and interpersonal communication skills
  • Ability to coordinate a diverse and busy staff
  • Comfortable working a computer-based job
  • Able to work a regular schedule
  • Residence near Santa Fe, NM
  • Must have a valid driver’s license
  • Must be able to lift 25 lbs

 

Desired qualifications: 

  • Experience in nonprofit operations and administration
  • Experience with Asana (project management), Slack, and CMS software or equivalent
  • Experience developing shared work space models
  • Access to reliable internet when working from home
  • Demonstrated ability to juggle multiple projects
  • An interest in regenerative agriculture
  • Experience working with people in diverse environments and with people from different backgrounds
  • Familiarity with regenerative agriculture practices and soil health principles
  • Multi-lingual in Spanish or Native languages

 

Terms of employment:

  • Quivira is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion in our organization. We embrace and encourage applicants of all ethnicities, national origins, races, colors, socio-economic statuses, ages, gender identities or expressions, sexual orientations, family or marital statuses, disability status, physical and mental abilities, political affiliations, religions, or veteran statuses.
  • Reports directly to the operations director, working closely with the operations team.
  • Compensation $19.98 to $26.33 an hour depending on experience, paid bi-weekly. Quivira uses a wage scale to determine hourly wage and salary ranges for all positions within the organization. If proposing a contractual arrangement, a contract would budget a comparable amount for the services.
  • Full time 35-40 hours a week, paid hourly.
  • This position is based at the Santa Fe office. Many employees currently work from home with access to the office in Santa Fe as-needed. Employees must have reliable access to the internet. 
  • No relocation compensation available.
  • After two months, benefits include health, dental, vision, simple IRA, paid time off, short- and long-term life insurance, disability insurance, and continuing education benefit.

 

Application instructions:

Please apply using the form below. Please upload a current resume (no more than two pages) as part of your application. The application will be in place of a cover letter; no cover letter is needed. Please have available the name, phone number, and email of three professional references. References will be checked as a part of the hiring process.

 

Please send questions to Carrie Armbrecht, Operations Director (carrie@quiviracoalition.org), with the subject line “OPS Coordinator.”

 

Hiring timeline:

Deadline for applications is March 31, 2024, with the intention of a start date ASAP. Position will remain open until filled.

 

Since its establishment in 1997, Quivira has prided itself on its history of working across differences at the radical center, though we have not always accomplished this and continue to strive for improvement. In the last year, we have become increasingly aware of the work that we must do to ensure that individuals and communities of all backgrounds are truly included and welcomed into our work, and the ongoing legacies of racism. Quivira is taking its steps toward becoming an antiracist organization, and reevaluating what diversity, equity and inclusion means for the organization. This is difficult, often messy, ongoing work, and we are committed to working through the challenges to join the movement for racially-just regenerative agriculture. We have made mistakes, committed harm, and are committed to growth. We hope new hires and the perspectives they bring will continue to help us navigate this path. We invite candidates to ask questions about where we are in this journey, and to join us in moving the organization and the regenerative agriculture movement toward becoming more just, equitable, and inclusive.